General Inspection Methodology & Procedures

Reports

• The final item of the inspection is the writing of the report.
• Without written evidence of an inspection, no proof exists that the inspector gave the owner notice of hazardous conditions or the corrective measures to be taken.
• On the majority of inspections, the inspector can easily record data and violations on an inspection form or checklist.
• Situations that involve life-threatening hazards, major renovations to comply with the codes, or an extensive list of minor violations require formal reports.
• If necessary, the report can be sent by registered mail so there is a record showing that the report was received by the owner/occupant.
• The report should contain general information, specific information, and recommendations must indicate what needs to be corrected. They should be specific and clear.
• Some common errors in report writing should be recognized by the inspector and avoided. These include the use of personal pronouns, "I", "we", "me", and "our" should not be used, as they reflect a personal opinion.
• Use only correct spelling, grammar, punctuation, and vocabulary.

            
INDEXGeneral Inspection Methodology & Procedures

FPT 102 - Fire Prevention and Inspection // Instructor: Kevin M. Kolb        Slide #4